Translation Agency in Belgium: Official Document Legalization (Online)

Belgium has become a safe home for tens of thousands of Ukrainians. From cosmopolitan Brussels to historic Bruges, from the port of Antwerp to cozy Namur—our compatriots are integrating into Belgian society. However, Belgium is known for its complex bureaucracy and linguistic divisions.

Registering at the Commune (Maison Communale / Gemeentehuis), obtaining an "A" residence card (Attestation d'immatriculation), recognizing a diploma, or acquiring citizenship—every step requires official translations. But be careful: a standard printout does not work here. State authorities require a Sworn Translation (Traduction jurée / Beëdigde vertaling). Furthermore, it is crucial to choose the correct translation language depending on the region of your residence. "Admiral" Translation Agency works remotely throughout Belgium. We help you navigate language requirements and obtain documents that are accepted on the first try.

Which Documents We Translate in Belgium

We know the specifics of both French-speaking Wallonia and Dutch-speaking Flanders.

1. For the Commune and Migration (Office des Étrangers)

This is the foundation of legalization. For residence registration, obtaining "Annex 15" (Annexe 15), or a residence permit:

• Sworn translation of birth certificates (acte de naissance).

• Translation of marriage, divorce, or death certificates.

• Translation of police clearance certificates (Casier judiciaire) — mandatory with an Apostille!

2. Education and Equivalence (Équivalence / NARIC)

To work or study in Belgium, your diploma must undergo a recognition procedure.

• For Wallonia and Brussels: Translation of diplomas into French for the Service des Équivalences.

• For Flanders: Translation of diplomas into Dutch (or English) for NARIC-Vlaanderen. We know the exact formatting requirements for these packages.

3. Citizenship (Nationalité belge)

Belgium allows citizenship acquisition after a certain period of residence.

• Preparation of a full package of sworn translations: birth certificates (officials often require a "fresh" duplicate from Ukraine with an Apostille).

4. Business and Work

• Translation of statutes for opening a company (SPRL/BV).

• Employment contracts and certificates for the Tax Authority (SPF Finances).

5. Drivers and Vehicles (DIV)

• Translation of the Ukrainian driver's license for exchange.

• Documents for vehicle registration at the DIV.

Translation Specifics in Belgium: Language and Oath

The Belgian system has strict requirements that cannot be ignored.

1. Sworn Translation (Traduction jurée)

Official Belgian bodies (Communes, Courts, Ministries) only accept translations performed by a sworn translator who has taken an oath at a Belgian Court of First Instance. Such a translation:

• Bears the translator's seal and signature.

• Contains the final formula of certification.

• Does not require additional notarization for internal use in the Commune.

2. French or Dutch? (Critical Point!)

Belgium is divided into language regions. The choice of translation language depends on your Commune's address:

• Flanders (Antwerp, Ghent, Bruges, Leuven): Only Dutch language. French may not be accepted.

• Wallonia (Liège, Charleroi, Namur, Mons): Only French language.

• Brussels (19 communes): Officially a bilingual region; both French and Dutch are accepted (though French is more common). We always verify your postal code to provide the correct translation language.

3. Apostille (Apostille)

Belgium strictly requires an Apostille on Ukrainian documents (certificates, notarial statements). Without it, the Commune will consider the document invalid. We provide a "turnkey" service: we place the Apostille in Ukraine, perform the sworn translation in the required language, and send it to you.

We Work Online with Bpost Delivery

You don't need to travel to Brussels or Antwerp. We work remotely.

Ordering Process:

1. Photo/Scan: Send high-quality copies of documents via the website, email, or messengers (Telegram, WhatsApp, Viber).

2. Quote: A manager will clarify your Commune (to choose the language) and state the exact price.

3. Execution: A sworn translator performs the work.

4. Delivery:

   • We send the finished originals with seals via registered mail through Bpost or international courier.

   • The letter arrives in your mailbox in any city in Belgium.

   • An electronic version is sent to email.

Why Choose "Admiral" Agency in Belgium

• Price: Services of sworn translators in Belgium are very expensive (high rates). We offer a reasonable alternative at Ukrainian prices.

• Language Flexibility: We provide translations in both French and Dutch — you get exactly what your Commune needs.

• Competence: We know the difference between the requirements of the Service des Équivalences and NARIC.

• Remote Apostille: We solve legalization issues in Ukraine remotely.

Cost and Turnaround Time

• Standard documents — fixed price.

• Complex documents — calculated by volume.

Deadlines:

• Electronic version: 1-2 working days.

• Paper original with delivery: 3-5 working days.

Frequently Asked Questions (FAQ)

Do I need to put an Apostille on my birth certificate? Yes, for registration at the Commune and processing documents in Belgium, an Apostille on a Ukrainian birth certificate (even a new style one) is almost always required. We help with this.

Which language should I choose if I live in Brussels? The Brussels-Capital Region is bilingual. You can choose French or Dutch. However, 90% of our clients in Brussels order French, as it is dominant in the city's administration.

Do you translate diplomas for admission to KU Leuven? Yes, KU Leuven is located in Flanders, so we prepare translations into Dutch or English (depending on the faculty requirements).

Is your translation suitable for citizenship? Yes, we prepare a full package of documents (birth certificate with Apostille and sworn translation) that meets the requirements of the Belgian citizenship law.

If you are looking for a reliable translation agency in Belgium to help you navigate the maze of language requirements — contact "Admiral". We speak your language!

Order Sworn Translation