Translation Agency in the Netherlands: Official Document Legalization (Online)

The Netherlands has become a safe haven for over 100,000 Ukrainians. Whether you live in bustling Amsterdam, industrial Rotterdam, innovative Eindhoven, or cozy Groningen—you face a unified, well-organized administrative system.

Obtaining a BSN number (Burgerservicenummer) at the Municipality (Gemeente), applying for a residence permit at the IND (Immigration Service), confirming a diploma for qualified work, or opening a business (ZZP)—all these procedures start with correctly prepared papers. Dutch officials require not a simple translation, but a sworn translation (Beëdigde vertaling). "Admiral" Translation Agency works remotely throughout the Netherlands. We help prepare documents that are guaranteed to be accepted, saving your time and money.

Which Documents We Translate in the Netherlands

We know the requirements of the Dutch institutions for every type of document.

1. For IND and Gemeente (Registration and Residency)

This is the most crucial stage. For registration in the BRP database, obtaining a residence sticker, or a plastic resident card:

• Sworn translation of the birth certificate (mandatory with Apostille!).

• Sworn translation of the marriage or divorce certificate.

• Certificates of family status (for registering partnership or marriage).

2. Education and Work (IDW / Nuffic)

The Netherlands actively attracts "knowledge migrants" (kennismigranten).

• Translation of diplomas and transcripts for evaluation by IDW (International Diploma Valuation).

• Documents for the Tax Authority (Belastingdienst) for the 30% ruling (tax benefit for expats).

3. Business (KvK - Kamer van Koophandel)

• Translation of documents for registering a sole proprietorship (ZZP) or a company (BV) with the Chamber of Commerce.

• Statutes, register extracts, and financial reports.

4. Drivers (CBR)

• Translation of the Ukrainian driver's license for exchange at the CBR, if you are eligible.

Translation Specifics in the Netherlands: Beëdigde Vertaling

The Dutch system has its strict rules and one significant exception that can save you money.

What is Sworn Translation? Official bodies (IND, Municipalities) only accept translations performed by a translator who:

1. Is registered in the official national register Rbtv (Register beëdigde tolken en vertalers).

2. Has taken an oath before a District Court. Such a translation is stamped, signed, and inseparably stitched to the copy of the document.

Important Tip: The English Language Option The law in the Netherlands allows state bodies (IND, Gemeente) to accept documents translated into Dutch, English, German, or French. Your Advantage: Ordering a sworn translation into English through our agency is often cheaper and faster than a translation into Dutch. For 95% of procedures, the English sworn translation is perfectly sufficient. We will advise you on the best language choice.

Apostille (Apostille) The Netherlands is very strict about legalization. Ukrainian birth/marriage certificates must have an Apostille stamp on the original. Without the Apostille, the Gemeente may refuse registration. We provide the "turnkey" service: Apostille in Ukraine + Sworn Translation + Delivery to the Netherlands.

We Work Online with PostNL Delivery

The Netherlands is a compact country with perfect postal service. You don't need to visit an office.

Ordering Process:

1. Photo/Scan: Send high-quality scans of documents via the website, email, or messengers.

2. Quote: A manager will check the requirements, confirm the language (English/Dutch), and provide the exact price.

3. Execution: The Sworn Translator performs the work.

4. Delivery (PostNL):

   • We send the finished originals via registered mail (Aangetekende brief) through PostNL.

   • You receive the document directly at your address in Amsterdam, Rotterdam, The Hague, or any other city.

   • Electronic copies are sent via email in advance.

Why Choose "Admiral" Agency in the Netherlands

• Rbtv Register: We guarantee that the translation is performed by a certified specialist accepted by the IND.

• Cost Efficiency: We offer the cost-saving option of translating into English where allowed.

• Apostille Solution: We solve the problem of missing Apostilles remotely.

• Speed: Possibility of urgent execution (Spoed).

If you are looking for a reliable translation agency in the Netherlands that works quickly and professionally—contact "Admiral".

Order Sworn Translation