Notarized translation of documents
We translate your document and have a notary certify the translator’s signature. It can all be done online: from a photo or scan, with delivery by Nova Poshta across Ukraine and abroad.
Price
- Translation
- from 250 UAH per document
- Notarization
- 400 UAH
- We reply
- Monday – Sunday, 9:00–21:00
Among our clients
In brief
A notarized translation is a translation of a document on which a notary certifies that the translator’s signature is genuine. This is the format used when an institution specifically requires notarization: government bodies, courts and notaries, banks, educational institutions and some institutions abroad. At Admiral, our translator does the translation and we arrange the notarization ourselves, so you do not have to go to a notary. To have the translator’s signature certified, a photo or scan of the document is enough, and you collect the finished translation at an office or receive it by Nova Poshta, including abroad.
How to order a notarized translation
- Send a photo and say where it is going
A photo or scan of every page via Telegram, Viber or WhatsApp, and the institution or country you need the translation for.
- Price and turnaround
We tell you which certification you need in your case and quote the price and turnaround. We start once you have paid.
- Translated and notarized
We translate the document, have it notarized and send it by Nova Poshta or hand it over at an office.
How much notarization costs
| Service | Price |
|---|---|
| Document translation | from 250 UAH per document |
| Notarised translator's signature | 400 UAH |
| Notarised signature and copy | 400 UAH |
| Notarized translation of a passport or employment record book (all pages) | 450 UAH |
| Notarized copy of a document (up to 3 pages) | 200 UAH |
| Notarized copy of a document (3 pages or more) | 250 UAH |
| Agency stamp certification | 70 UAH |
Prices are per document; translation is charged separately. We will quote the exact amount once we see a photo, and translation prices by language and document type are on the Pricing page.
When you need a notarized translation
- Foreign documents for Ukrainian government bodies: the migration service, civil registry offices (DRACS), administrative service centres (TsNAP) and the tax service.
- Courts, notaries and lawyers: inheritance, transactions, powers of attorney and court cases.
- Banks, educational institutions and employers, when you submit documents in another language.
- Documents for other countries, when the institution specifically asks for notarization.
What we need from you
- A photo or scan of every page of the document, including stamps and the back side: that is enough to have the translator’s signature certified.
- The original – only if the translation is certified together with a notarized copy of the document. You can send it by Nova Poshta or bring it to an office.
- Your international passport, if you have one: we will spell names exactly as in it.
- Where you are submitting the document: this determines which certification you need and whether you will need an apostille.
Agency stamp, notary or sworn translator
-
Agency stamp
70 UAH
When certification by a translation agency is enough for the institution. The fastest option: we stamp the translation as soon as it is ready.
-
Notarization
400 UAH
When notarization is specifically required: the notary certifies that the translator’s signature is genuine.
-
Sworn translation
For countries that accept only translations by a sworn translator: Poland, Germany, Czechia, Slovakia, France and others.
More about sworn translation
Not sure which certification you need? Tell us where you are submitting the document and we will advise.
What clients say about notarized translation
Reviews translated from the original language. Open a review to read the original on Google.
Very pleased with this translation agency! As always, I got in touch at the last minute: I urgently needed English translations of documents with notarisation. I left a request on the website and they contacted me within 10 minutes (and that was after working hours). The next day the translations were ready and sent by Nova Poshta.
Translated from Ukrainian
I ordered a translation online and needed both the translation and notarisation. I'm very happy working with this translation agency. Quick responses, clear agreement on deadlines and a professional approach. Everything was done on time and well. Recommended!
Translated from Ukrainian
Great, fast service. They translate from a scan while the original is on its way to the agency by Nova Poshta, send you a scan of the result to check, have it notarised once the original arrives and send it back. The whole process took 3 days. The staff are polite, reply quickly and keep you updated on the status. A whole new level of service.
Translated from Ukrainian
I recommend the Admiral translation agency! I urgently needed a notarised translation of a document. They responded right away and sorted it out very quickly. Thank you very much!
Translated from Russian
FAQ about notarized translation
What exactly does the notary certify?
The notary certifies that the translator’s signature is genuine: the translator signs the translation, and the notary checks the translator’s identity and the document confirming their qualifications. This is how a translation is certified when the notary does not know the language of the document (Article 79 of the Law of Ukraine “On Notaries”).
Do I need the original document?
A photo or scan is enough to have the translator’s signature certified. The original is needed if the translation is certified together with a notarized copy of the document, and also for an apostille.
How much does a notarized translation cost?
Notarization costs 400 UAH per document, or 450 UAH for a passport or employment record book (all pages). Translation is charged separately, from 250 UAH per document. We will quote the exact amount once we see a photo.
How long does it take?
The notary certifies translations during their working hours, so the turnaround depends on the volume and the language. We will give you the turnaround together with the price. If you need it urgently, tell us right away: if we can make it in time, we will.
Can I order from abroad?
Yes. You send a photo or scan in a messaging app, pay by link, and we send the notarized translation to your country by Nova Poshta.
How is a notarized translation different from a sworn translation?
A notarized translation is certified by a Ukrainian notary, while a sworn translation is made by a sworn translator of the country where you are submitting the document. Some countries accept only sworn translations, so check the institution’s requirements first or message us.
Does a notarized translation need an apostille?
Institutions in Ukraine do not require an apostille. For other countries, an apostille is sometimes needed on the original or on the notarial document, depending on the country and the institution. The Ministry of Justice apostille on notarial documents takes 10–12 working days, and we will advise you on the right order of steps.
Which languages do you work with?
We translate from and into more than 50 languages, and a translation in any of them can be notarized.
Need a notarized translation? Message us now
Notarized translation of documents: how it works and when you need it
An institution will accept a document in another language only if it comes with a translation the institution trusts. In Ukraine, the most common way to provide one is notarization: the translator prepares the translation and signs it, and a notary certifies that the signature is genuine. The procedure is set out in the Law of Ukraine “On Notaries” and the Procedure for Notarial Acts by Notaries of Ukraine. If the notary knows the language of the document, they can certify the accuracy of the translation themselves, but more often the translation is done by a translator and the notary certifies the translator’s signature.
Read more
Who is responsible for the quality of the translation
The notary does not translate or check the content: they establish the translator’s identity and check the document confirming their qualifications. The translator is responsible for the accuracy of the text, so it matters who does the translation. At Admiral, our translator does the translation, and an editor checks it before it goes to the notary: names, dates, numbers, the names of institutions and the wording of stamps. An error found after notarization cannot simply be corrected with a pen: the translation will have to be notarized again.
How a notarized translation is prepared
- The entire text of the document is translated, including seals, stamps, signatures and notes in the margins. Anything that cannot be read is marked as illegible in the translation.
- The translation is attached to a copy or to the original of the document, and the sheets are stitched together, numbered and fastened so that they cannot be separated.
- The translator signs the translation, and the notary adds a certification statement, signs it, affixes their seal and records the act in the register of notarial acts.
- Each document is certified separately: if you are submitting three documents, there will be three certifications.
Which documents get a notarized translation
- Personal: passports and birth, marriage, divorce and name change certificates.
- Educational: diplomas, school certificates, supplements with grades, academic transcripts.
- Certificates: criminal record, employment, study and income certificates, medical reports.
- Legal and business: contracts, powers of attorney, court decisions, charters, extracts from registers.
Original, copy or notarized copy
To have the translator’s signature certified, a photo or scan is enough: the translation is attached to a copy of the document, and the original stays with you. This is convenient, because institutions often keep the copy you submit. If the institution requires the translation together with a notarized copy, the notary needs the original: you can send it by Nova Poshta or bring it to an office, and we will return it together with the translation.
Names, dates and stamps
Translations are most often sent back because of discrepancies in names. If the person has an international passport, we spell the names in the translation exactly as in the passport; otherwise we follow the current transliteration rules. We carry dates and numbers over unchanged and translate seals and stamps in full, so that the institution can see who issued the document and when. If you are submitting the document to several places, tell us right away: spelling the name the same way in every translation will save you time.
Notarized translation for other countries
The requirements for the translation are set by the institution you are submitting the document to. Some countries accept a notarized translation, while others require a translation by a sworn translator of their own country (Sworn/accredited translation). For countries that are party to the Hague Convention, the document often needs an apostille: on the original or on the notarial document, depending on the requirements. The Ministry of Justice apostille on notarial documents takes 10–12 working days. For other countries, consular legalization may be required. Tell us exactly where you are submitting the document, and we will suggest the right order of steps so that nothing has to be redone.
If you are abroad
You do not need to come to an office. You send a photo or scan via Telegram, Viber or WhatsApp, pay by link, and we send the notarized translation to your country by Nova Poshta. A translation can also be certified at a Ukrainian consulate if there is one nearby, but then you need to have the translation ready in advance.
How much a notarized translation costs
The price is made up of the translation and the notarization. Translation is priced by language and document type, from 250 UAH per document. Notarization costs 400 UAH per document, 400 UAH together with a copy and 450 UAH for a passport or employment record book with all pages; a notarized copy of a document costs 200 UAH. Translation prices by language are on the Pricing page, and we will quote the exact amount once we see a photo of the document.
Turnaround
The turnaround depends on the volume, the language and whether a notarized copy is needed: the notary certifies translations during their working hours. We will tell you the turnaround as soon as we see the document. If you need to submit the documents by a certain date, let us know the date right away: we can do it urgently (Urgent document translation).
What to avoid
- Do not translate only part of the document: without the stamps or the back side, the institution may refuse the translation.
- Do not notarize the translation until you know whether an apostille is needed and on what exactly: the order of steps depends on it.
- Do not submit different spellings of the same name: it must be the same in all translations.
- Do not unstitch a notarized translation: the institution may refuse a document that has been taken apart.
Why Admiral
The bureau has worked since 2008 to the ISO 17100:2015 and ISO 9001:2015 standards. An editor proofreads every translation, we arrange the notarization ourselves, and we have partner offices across Ukraine. We reply every day from 9:00 to 21:00, weekends included. Every translation carries a lifetime guarantee: we will always meet you halfway, whatever the situation.
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